Stop leaving manufacturer rebates on the table. Tracepos automates Cash and Goods Rebates, streamlines multi-tier Local Purchase Order (LPO) approvals, distributes landed costs, and tracks vendor debit notes.
Managing suppliers on paper receipts and loose WhatsApp chats leads to uncollected volume rebates, rogue purchasing, and distorted profit margins.
Major FMCG and industrial manufacturers promise 2% cash rebates or free bonus cartons if you buy 1,000 units in a quarter. Distributors lose track, fail to claim them, and lose millions of Naira in pure profit.
Branch managers order inventory from unauthorized suppliers at inflated prices without head-office authorization, creating duplicate orders and cash flow strain.
When a shipment arrives with 20 damaged cartons, receiving staff reject them, but accounting fails to deduct the amount from the supplier's balance, resulting in overpayment.
Every tool required to manage vendor relationships, order cycles, and supplier financials.
Configure supplier contracts with volume thresholds. Automatically calculate Cash Rebates (direct vendor refunds) and Goods Rebates (free bonus inventory units) upon milestone completion.
Generate official Local Purchase Orders (LPOs) with custom terms. Route purchase requests through designated approval chains (`approvePO` / `unapprovePO`) before transmission to suppliers.
Attach ocean freight, clearing agency fees, customs tariffs, and local haulage directly to purchase invoices (`landed-costs/{id}/distribute`). Tracepos prorates expenses across SKU quantities to reflect true unit costs.
Easily process rejected items, damaged goods, or short deliveries. Tracepos deducts returned inventory from warehouse counts and issues an official vendor debit note that offsets pending bills.
When a vendor delivers only 60 of 100 ordered units, Tracepos allows warehouse staff to receive partial shipments, updating available stock immediately while keeping remaining quantities on open backorder status.
Compare supplier lead times, delivery fulfillment accuracy, and pricing trends across historical purchases. Identify which vendors consistently deliver on time and offer the best credit terms.
"As a major distributor of sanitary wares and building hardware in Alaba International Market, our manufacturers offered volume-based cash rebates if we crossed specific quarterly carton thresholds. In the past, we relied on memory and manual notes, meaning we missed claim deadlines on nearly half our eligible rebates. With Tracepos, our rebate volume milestones are tracked automatically. Last year alone, we recovered ₦14.2M in supplier cash-backs and bonus goods that directly boosted our net profit."
Join leading Nigerian importers, wholesalers, and retail operators running disciplined, profitable procurement with Tracepos.