Stop losing millions of Naira to unreturned beverage crates, beer kegs, gas cylinders, and bread trays. Tracepos tracks asset movements across retailers, manages dual-entry deposit liabilities (Account 2112), and converts lost assets into formal sales invoices with 1 click.
Purpose-built for beverage depots, LPG gas plants, bakeries, and breweries.
A crate of beer costs ₦3,500+ from Nigerian Breweries or Guinness. When you distribute 5,000 crates a week without asset tracking software, missing crates destroy your net margins.
Drivers deliver 100 full crates to a retail bar, but only pick up 70 empties with a verbal promise to return the 30 balance next week. Without signed asset statements, the retailer forgets and denies owing you.
If customer deposit fees are lumped into sales revenue, you artificially inflate revenue and overpay VAT/WHT on funds you must eventually refund when empty crates return.
When a customer permanently loses 50 crates or 10 gas cylinders, reconciling the financial penalty is chaotic. Most businesses never recover the capital.
Track physical assets from primary manufacturers (breweries, gas plants) to retail customers and back.
Define distinct asset profiles: Plastic beverage crates (NB, Guinness, Coca-Cola, 7Up), 50L draught beer kegs, 12.5kg/50kg LPG cylinders, bakery bread trays, and heavy wooden logistics pallets.
Tracepos incorporates strict general ledger segregation. Cash deposits collected for assets post directly into Deposit Liability (Account 2112). When assets return, the liability automatically settles without touching sales revenue.
When a bar or retail dealer fails to return crates or cylinders within agreed timelines, Tracepos executes 1-click conversion (`AssetConversionController@convert`), deducting units from asset balance and creating an official invoice.
Track what you owe upstream to breweries and gas refill plants vs what downstream retailers owe you. Reconcile both sides of your supply chain so you never forfeit your manufacturer deposits.
Eliminate counter arguments. Generate and print official Asset Balance Statements showing opening balance, new dispatches, returns logged, and current balance in market with delivery driver signatures.
Log broken bottles, cracked crates, and damaged valves with photographic evidence and reason codes. Tracepos writes off asset units with manager approval and logs the expense accurately.
"As a major drinks distributor supplying over 200 bars and hotels in Onitsha and Asaba, tracking crates on paper waybills was an absolute nightmare. Retailers constantly claimed they returned empties with the driver. When Nigerian Breweries audited our crate deposit balance, we had a deficit of over 1,800 crates. Tracepos RAM changed everything. Every driver now logs returns on the mobile app, retailers receive instant WhatsApp statement balances, and our crate leakage dropped to almost zero."
Clear operational answers on crate tracking, deposits, and invoicing.
Yes. Tracepos supports both "Quantity-Only Asset Tracking" (recommended for trusted high-volume retailers) and "Deposit-Backed Asset Tracking". Even without a cash deposit, Tracepos tracks the exact physical count of crates or cylinders held by each retailer.
When an audit shows a customer cannot return missing assets, management selects the unreturned quantity in the customer's asset profile and clicks "Convert to Sale". Tracepos deducts the units from their asset ledger and instantly creates a standard trade sales invoice, updating Accounts Receivable.
Yes. Delivery drivers using the Tracepos mobile app can log collected empty crates right at the customer's bar or shop. The customer signs digitally on the screen, and both the depot inventory and customer ledger update in real time.
Absolutely! Tracepos is widely deployed by Nigerian LPG cylinder exchange stations to track 6kg, 12.5kg, 25kg, and 50kg cylinders across commercial kitchens, hotels, and neighborhood retailers, complete with tare weight and serial number tracking.
Join leading Nigerian beverage distributors and gas plants who track thousands of returnable assets with 100% accuracy.